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- Holiday Courses Terms & Conditions
- TERM TIME COURSES TERMS & CONDITIONS
- General Terms & Conditions
- Booking and Payment
EARLY BIRD DISCOUNT
Our Early Bird Discount is applicable to all courses except our 11 Plus tutoring courses. Courses must be booked and paid for in full in one transaction. To receive the discount, Easter courses must be booked and paid for before 31st January 2021 and summer courses before 31st March 2021. This discount cannot be used in conjunction with any other offer and places on all courses are strictly subject to availability.
REGISTRATION, LUNCH & BREAK TIMES
Our support team provides supervision at lunch and break times. We are happy to look after children six years and over from 8.30am before the morning courses and until 5.30pm at the end of the afternoon courses - but please do not exceed these times.
Children attending Skills Academy Football courses or SMG Scuba courses should register in Tonbridge School Centre (TSC). All other courses will register and sign-out from the Recre8 Hub outside the front of TSC. After first day registration, children under 6 should be taken directly to the course venue and should be collected from there also.
During the breaks no formal instruction will be given, but our support team will mix socially or take small groups out for informal sport (weather permitting). Alternatively, pupils may watch a DVD, read, or sit and talk to friends. Free drinks of squash are provided each break and water is always available. If you would like to give your child a small amount of money for a treat, we do have a tuck shop for sweets, snacks and drinks. If children are staying for the whole day, they will need to bring a packed lunch and we recommend they bring a small snack even if they are only with us for a half-day course. Unfortunately, lunches cannot be purchased on site.
We are always conscious of the need to maintain and, where possible, improve the levels of supervision of children in our care and continually review the security arrangements for our Holiday Courses to ensure that any risk is as low as possible. Each day, children should be escorted to the Tonbridge School Centre, signed in and handed over to our staff, all of whom will be clearly identifiable.
On collection, please do not ask children to wait for you anywhere other than at the Hub – please sign them out in person and escort them back to your car or off site. This will enable us to ensure that no one wanders off without adult supervision. Please advise us as early as possible if your child/children will be picked up by someone other than the person that drops them off.
For children under 6 years attending Multi-Skills, Mini-Olympics, CYCLEme TOTS, or Gymnastics, parents will be shown where the course will take place immediately following Registration on Day 1 - please allow a little extra time for this. Thereafter drop-off and collection will take place at that specific venue. Please park in the car park at TSC and walk to the collection/drop-off points. Traffic gets very busy and we ask that you do not park or wait in cars along the driveway. Minibuses will be manoeuvring in this area and there may well be lots of pedestrians of various ages.
EARLY AND LATE CLUBS
We provide ample staff to supervise early arrivals and late pick-ups, and in addition we keep a register in the TSC of all children arriving early and/or leaving late. Please tick the appropriate box on the application form if you intend to deliver your child or children early (8.30-9.30am), or collect them late (4.30-5.30pm).
CLOTHING & EQUIPMENT
If your child has clothing or equipment for the afternoon in a bag that is too large to cope with, we can safely look after it in our office, where it can be collected at any time. All art courses are potentially messy and we therefore recommend your child wears old clothes.
There is no need to bring any personal electronic equipment (e.g. mobile phones, tablets or music players) to the courses. Any equipment which is brought on site is done so entirely at the owners risk and we accept no liability for any subsequent loss or damage.
ILLNESS OR INJURY
If in the unlikely event that your child becomes ill or is injured, we will contact you to make you aware. You can then decide if you wish to pick them up early. If your child requires hospital treatment and we are unable to contact you or the person given as your emergency contact, a member of staff will accompany them.
Lost property will be brought to Reception at TSC at the end of each day where you may make enquiries about any items your child/children have mislaid.
If there are any problems please come and see us. We are here to help and would prefer to know of any problem straight away. Please don’t wait until the course is over.
Participants who wish to renew a course have priority booking over new participants. However, payment must be received by the end of the ‘current’ course, or your space may be allocated to a new participant on the waiting list.
Term time courses must be paid for in full at the time of booking.
Adverse weather may lead to cancellations. Should this occur, we will try to arrange alternative dates. Refunds will be at the discretion of the Manager.
If you wish to cancel a course, a refund will only be granted in exceptional circumstances. Credit for a future course may also be offered.
Tonbridge School Centre’s Admissions and Supervision Policy governs all Recre8 term time courses.
In order to guarantee we are able to contact you in an emergency or to inform you of cancellation or amendment we need you to ensure that we have your current contact details. If you are not sure, please check with us when you book. Booking confirmations for holiday courses will be sent by email.
It is possible photographs and videos may be taken during the courses for use in future ‘Recre8 Tonbridge’ brochures and on the school website and social media pages. Please advise us in writing if you do not wish your child/children to feature in them. Some courses feature a performance on the final day and parents often ask to take pictures of the whole group. If you do not give permission for your child to be photographed, again, please advise us in writing, or advise a member of staff if attending the performance in person.
On some sports courses it is possible to gain nationally recognised awards, the cost of which is included in the price of the course. However, it should be noted that some children may not be able to achieve the required standard in the time available.
All Recre8 courses can now be booked online (except Swim School lessons which must be booked through the Swim School Co-ordinator - firstname.lastname@example.org). For access to our online bookings site, please use the link at the top of this page.
Please note that payment for a Recre8 course constitutes acceptance of our terms and conditions.
OTHER WAYS TO PAY:
Over the phone - Call 01732 304123 and one of the team will be happy to check your child's details and take your booking and payment.
In person at Tonbridge School Centre - Payment can be made by in person by cheque (made payable to ‘Tonbridge School’), in cash or using a credit or debit card.
Sending a booking form - Please email email@example.com or call 01732 304123 to check availability first. If you would like to pay by sending a cheque, or by giving us your card details on our booking form, your place(s) will be booked upon receipt of the form and completion of the payment process. Please note that places cannot be reserved whilst we await payment.
THE BOOKING FORM
- Complete the booking form with contact details and your children’s names and dates of birth. (Each form may be used for up to three children).
- Courses required should be indicated for each child by putting the course code in the appropriate week’s box. (The course codes can be found within each timetable).
- If holiday Early or Late Clubs are required, please indicate for which weeks and add £7.50 per child. If both are required, the weekly cost is £15 per child.
- Add up the total cost of courses required. Please provide credit/ debit card details, send a cheque made payable to ‘Tonbridge School’ or visit TSC Reception to pay in person.
- Either scan and email the form to firstname.lastname@example.org or post it to: Recre8, Tonbridge School Centre, London Road, Tonbridge, Kent, TN10 3AD
I accept that neither Tonbridge School nor its servants agents or employees are under any liability whatsoever in respect of any personal loss or injury which the participant may sustain whilst in attendance on the course(s) except where the same is solely attributable to the negligence or default of any officer, servant or agent of the Company.