RECRE8 2022 COURSES & CAMPS PROCEDURES

REGISTRATIONS

Courses will have different registration areas and as often as possible, these areas will be outdoors. If, due to inclement weather the course cannot register outdoors an adequately sized venue will be used. Please be aware that in this case, whilst more than one course may use a hall to register, they will still be in clearly defined zones.

Whilst social distancing will no longer be formally enforced, please be considerate to others and when queuing for registration, please ensure that as far as possible you do so at reasonable intervals from other families. Please don't crowd around the registration desks. When you reach the registration desks you will be asked to leave your child with Recre8 staff, confirm who will be picking them up and retire to an area away from the desk and other families. You may, leave your child with our staff at this point, or if registration is outside, wait until the group departs for its venue.

If registration needs to be moved indoors, we may ask parents to wear a mask or face covering, especially where an area may become crowded or families less easily distanced from each other.

To accommodate families with children registering in different areas of the School site, registration will run from 9.45am-10am for School-based activities and from 10am-10.15am for TSC based courses. In the lead up to the Easter & summer holidays we will confirm which area you will need to register in for each activity booked.

Senior Recre8 staff will greet customers and direct them to the staff in the correct course registration area. Prominent signage will also be in place and Recre8 flags and banners will be used to highlight registration areas.

Once a coach/leader has their whole group (or at end of the registration period if that comes first), they will escort their students to the activity venue and commence instruction. If they do not have their whole group, they will mark the register as such and an assistant or a senior Recre8 staff member will wait at the registration venue to accept latecomers.

BREAKS

As often as possible, refreshment breaks will take place outside, but with suitable indoor spaces also available. Though drinking water will be available, parents will be expected to provide their child with an adequate supply of drinks to last the day as well as enough food to eat. In the event that a child forgets or loses their lunch, their parent will be contacted by a senior Recre8 staff member to arrange for a replacement.

COLLECTION

Parents should collect their child from the same venue as registration. Please make sure that if the name of the person collecting differs from that given at registration you have contacted us earlier in the day to make us aware. If a collection venue has altered due to a change in weather, signage will be prominently displayed and staff will inform parents as they arrive. Whilst formal social distancing won't be enforced, we may ask parents to wear a mask or face covering and show consideration to others by maintaining a reasonable distance.

If your child is attending both morning and afternoon courses then they will be supervised by our staff during the lunch break. If their afternoon course registration will take place at a different venue to the morning course, they will be escorted there by our staff. For example, if they are doing Art in the morning and Trampolining in the afternoon, in this scenario, they will need to be collected from the afternoon venue, and not where they were dropped off in the morning. In the lead up to the Easter & summer holidays we will confirm the registration and collections venues for each activity. Please contact us if you are unsure or speak to a member of the team on the first morning.

If you realise that you will be late in arriving for your child’s pick-up time, please let us know as soon as possible.

FACILITIES

All courses will be run in facilities suitable for the activity. We have ensured that areas are easily large enough for the maximum number of children allowed and that their layout is both safe and will create an excellent learning environment. Every venue will have a sanitising station and near-by toilet facilities and ventilation will be maximised for all indoor activities.

EQUIPMENT & FURNITURE

As much as possible, children will have their own equipment for the duration of the camp and should not share. If your child has their own equipment to bring (for example, a tennis racket), then we would strongly advise that they do so. At the end of each day all equipment will be sanitised ready for the next day’s use. Furniture will be sanitised periodically as needed and at the beginning and end of all sessions. All facilities will be cleaned every afternoon once activities have finished for the day.

FIRST AID

Updated first aid procedures have been written. In very minor cases children deemed old/mature/competent enough to do so will be encouraged to self-treat e.g. clean and put a plaster on a graze whilst the member of staff supervises from a distance (ideally 2m). Cases of a more severe injury, or when the child is not deemed competent, staff will adhere to updated procedures, including the use of specified PPE in every instance.

ILLNESS

If your child develops symptoms consistent with or similar to those caused by Coronavirus, we ask that under no circumstances do you send them to their course/camp. We advise that you follow government guidelines, arrange for a test and until the result is known, keep your child isolated from others.

If your child begins to display symptoms during their time with us, we will follow government guidelines in immediately placing them in isolation away from other children and staff. We will call you straight away to arrange for them to be collected.

BEHAVIOUR POLICY

More so than ever, good behaviour is vital whilst on site. We want all children to enjoy their time with us as much as possible and so unacceptable behaviour will not be tolerated. We expect all children to treat each other with kindness and consideration.

WET WEATHER PROVISION

Where possible, we will provide suitable wet weather facilities for each course. In such cases where an activity cannot safely take place indoors, a suitable alternative will be provided. Coaches may also use the time for a theory or video analysis session.

COVID-19 FULL REFUND GUARANTEE

If we are unable to run a course we will always offer a full refund for paid bookings or a credit for a future course if you would prefer. Due to the  regulations related to the current Coronavirus pandemic we are happy to extend this guarantee to cover your bookings if your child or family are affected by Covid-19 and are therefore unable to join us on our camps or courses. 

If you are affected and need to take up this guarantee, please contact us as soon as possible at recre8@tonbridge-school.org