EARLY BIRD DISCOUNT
Our Early Bird Discount is applicable to most Easter & Summer Holiday Courses. Places must be booked and paid for in full in one transaction to receive the discount. Easter courses must be booked and paid for before 12 noon on Monday 2nd March 2026 and summer courses before midnight on Monday 1st June 2026. This discount cannot be used in conjunction with any other offer and places on all courses are strictly subject to availability.
As part of the Early Bird offer, attendees are also entitled to a free Early Club place when booked onto a morning course, or Late Club place when booked onto an afternoon course. Those booking all day courses are entitled to both Early and Late Club places. Please remember to book your free places, they are not automatically added when you book a course.
Early & Late Clubs, Registration and Collection
Tonbridge School
The New Beacon
LUNCH & BREAK TIMES
Our support team provides supervision at lunch and break times. During the breaks no formal instruction will be given, but our support team will mix socially or take small groups out for informal sport (weather permitting). Alternatively, pupils may watch a DVD, play card or board games, read, or sit and talk to friends. If children are staying for the whole day, they will need to bring a packed lunch and we recommend they bring a small snack even if they are only with us for a half-day course. As some children may be allergic, we respectfully request that you don’t send your child with nut-based snacks. All children should also bring a full water bottle and water is always available for refilling. Unfortunately, lunches cannot be purchased on site. In the event that a child forgets or loses their lunch, their parent will be contacted by a senior Recre8 staff member to arrange for a replacement.
SECURITY
We are always conscious of the need to maintain and, where possible, improve the levels of supervision of children in our care and continually review the security arrangements for our Holiday Courses to ensure that any risk is as low as possible. Each day, children should be escorted to their registration venue, signed in and handed over to our staff, all of whom will be clearly identifiable.
On collection, please do not ask children to wait for you anywhere other than at the relevant Hub – please sign them out in person and escort them back to your car or off site. This will enable us to ensure that no one wanders off without adult supervision. Please advise us as early as possible if your child/children will be picked up by someone other than the person that drops them off. Please note that we will require this to be confirmed in writing
If you deem your child old enough and responsible enough and would like them to be able to sign themselves out of a Recre8 course, we MUST have written permission from a parent or guardian. Please email us at recre8@tonbridge-school.org AND bring a physical copy of the authorisation to give to the course leader.
MUSICAL THEATRE WORKSHOPS
Musical Theatre workshops will feature a performance on the final day with parents and family all welcome to attend. The performance will aim to commence at 3.30pm and parents and guests are therefore requested to arrive in good time to walk to the venue and be seated prior to this time. As parking near to the venue will be extremely limited and we would like to prioritise spaces for guests with mobility issues, please park in the main school car park near the sports centre and walk over.
Parents often ask to take pictures of the whole group performing. If you do not give permission for your child to be photographed or recorded, please advise us in writing, or speak to a member of staff if attending the performance in person.
CLOTHING & EQUIPMENT
If your child has clothing or equipment for the afternoon in a bag that is too large to cope with, we can safely look after it in our office, where it can be collected at any time. Likewise, if your child has a camera needed for a photography course but is taking part in another course for the other half of the day, we can safely store the camera for them. All art courses are potentially messy and we therefore recommend your child wears old clothes. Whilst children are encouraged to bring sports equipment if they have it, often, this is not essential.
Please check the Activities & Courses page for your child’s course to see if there is any equipment which is essential for safety reasons. For instance, gum shields and shin pads for hockey and socks for trampolining.
There is no need to bring any personal electronic equipment (e.g. mobile phones, tablets or music players) to the courses. Any equipment which is brought on site is done so entirely at the owners risk and we accept no liability for any subsequent loss or damage. Any use of a device deemed unacceptable by Recre8 staff will result in it’s confiscation, with a return being made to a parent upon collection.
BEHAVIOUR POLICY
Good behaviour is vital whilst on site. We want all children to enjoy their time with us as much as possible and so unacceptable behaviour will not be tolerated. We expect all children to treat each other with kindness and consideration.
WET WEATHER PROVISION
Where possible, we will provide suitable wet weather facilities for each course. In such cases where an activity cannot safely take place indoors, a suitable alternative will be provided. Coaches may also use the time for a theory or video analysis session.
FIRST AID, ILLNESS & INJURY
In very minor cases children deemed old/mature/competent enough to do so will be encouraged to self-treat e.g. clean and put a plaster on a graze whilst the member of staff supervises. Cases of a more severe injury, or when the child is not deemed competent, staff will adhere to our updated first aid procedures, including the use of specified PPE. Please make us aware if your child is allergic to any common first aid items, for instance, plasters or latex gloves.
If in the unlikely event that your child becomes ill or is injured to an extent which means they cannot continue, we will contact you to make you aware. You can then decide if you wish to pick them up early. If your child requires hospital treatment and we are unable to contact you or the person given as your emergency contact, a member of staff will accompany them.
ALLERGIES, MEDICAL CONDITIONS & ADDITIONAL NEEDS
If your child has any allergies, medical conditions or additional needs, we must be made aware before booking as failure to disclose may result in our staff being unable to attend to them correctly in a first aid or other emergency situation. It will also help us to provide the best care and learning experience for your child if we are fully aware of their needs. If you have been a long term customer, but your child’s situation has changed, please do get in touch so we can update their information.
PHOTOGRAPHY
It is possible photographs and videos may be taken by Tonbridge School Staff during the courses for use in future Recre8 promotional materials and on the school website and social media pages. Please advise us in writing if you do not wish your child/children to feature in them. Some courses feature a performance on the final day and parents often ask to take pictures of the whole group. If you do not give permission for your child to be photographed or recorded, again, please advise us in writing, or advise a member of staff if attending the performance in person.
Other than at the planned and advertised performances (as mentioned above) photography and videography of Recre8 courses by parents is not permitted to ensure that no one is taking pictures or videos including children other than their own. This is in line with the wider TSC photography policy.
AWARDS
On some sports courses it is possible to gain nationally recognised awards, the cost of which is included in the price of the course. However, it should be noted that some children may not be able to achieve the required standard in the time available.
LOST PROPERTY
Lost property will be brought to Reception at TSC, the Recre8 Office in the Smythe Library or if at The New Beacon, to the Pre-Prep Hub at the end of each day where you may make enquiries about any items your child/children have mislaid. Any found items will be kept in the respective area (TSC, Smythe Library or Pre-Prep Hub) for the duration of the holiday period where-after they will all be taken to TSC and be held for a further maximum of 1 month. If you think your child may have left something behind we encourage you to make contact and if found, collect it as soon as possible.
GRIEVANCE PROCEDURE
If there are any problems on one of our courses please come and see us, contact us via email at recre8@tonbridge-school.org or by phone on 01732 304123. We are here to help and would prefer to know of any problem straight away so that we can deal with it as swiftly as possible. If you have a safeguarding or child protection concern please visit the Safeguarding page to report it.